Drive Program Outcomes ( Cloned )2023-02-23T11:10:52-05:00

Drive Program Outcomes

Elevate student success, drive program outcomes, and unlock program insights in one, intuitive location.

Drive Program Outcomes

Drive student success, elevate program outcomes, and unlock program insights in one, intuitive location.

Unlock Valuable Insights that Power Continuous Improvement

In the competitive landscape of higher education, your program relies upon continuous improvement to keep an edge. However, without adequate insight into your program’s outcomes, your teams would lack the critical information you need to analyze and improve upon program outcomes year after year.

But what is the cost to gather these insights?  If your program is managing student competency development across multiple systems, you’re likely investing significant time and resources to aggregate dissimilar data at the end of each term or in preparation for each accreditation cycle. 

Cut Hidden Costs with a Single System

The good news is that with Tevera, you can cut these hidden costs and augment your insights by centralizing your data in one cohesive system. Rather than laboring over data consolidation and analysis, you’ll have a platform that already has everything you need in one place, including insight-rich reports that tell your student success story to anyone and everyone.

Reporting Solutions Make Data Accessible When You Need It

After even one term with Tevera, your program will have accumulated vast amounts of data in the system so we’ve developed an array of reports to give your program the most comprehensive insights possible.

Form Reports

Generate reports that track student assignment progress, quickly access all program data across any form, and create easily digestible reports in just a few clicks.

Analyze all data stored in any electronic forms in Tevera for qualitative and quantitative program insights. 

Click to Enlarge

Individual Student Rubric Analysis

Review an individual student’s performance and progress evaluated on a given rubric over time. Review students’ key assignments.

Click Thumbnails to Enlarge

Group Rubric Analysis

Analyze groups of students’ performance evaluated on a given rubric, including distribution, mean, mode, and standard deviation of scores received.

Click Thumbnails to Enlarge

Individual Student Accreditation Standards

Review an individual student’s outcomes aggregated across all assessment measures aligned to your program’s list(s) of assessment standards.

Click Thumbnails to Enlarge

Group Analysis of Accreditation Standards

Analyze the number and percentage of students who met the minimum acceptable score when assessed across all assessment measures aligned to your program’s list(s) of assessment standards.

Click Thumbnails to Enlarge

Field Placement Reports

Pull comprehensive reports on field placement information at the click of a button. View current and past student placement information for all students in your program, complete with placement start and end dates, site name, supervisor name and contact information, and supervisor qualifications.

Click Thumbnails to Enlarge

Time Reports

Report on student time entries in a variety of formats. Review hours logged by an individual, or across the entire program. Assign time reports to students so that they can easily generate their own reports for validation by a site supervisor.

Click Thumbnails to Enlarge

Program Audit Reports

Generate reports that give you more insight into the activity in your Tevera instance. View a summary of communications sent throughout your program, a history of student purchase records, and review audits designed to expose gaps in your program’s setup so that you can be sure everything will function smoothly when your students get started in Tevera. 

All reports have a number of additional parameters to allow you to aggregate or disaggregate data as needed by date range; assignment; assessor role; students’ programs, cohorts, specializations; demographic fields; and more.   

Export Capabilities

In addition to the slew of reports that can selectively pull out data related to forms, time tracks, and site placement information in Tevera, you can also export any data that is stored in a table to an excel spreadsheet. These tables include: 

Staff and Student Information
Document Information 
Site Information
Class Information

Trusted by Programs Like Yours

See what current Tevera members are saying about their experience.

Highest Percent of Evaluations Completed… Ever!

“As a result of using Tevera, we’ve just had the highest percent of evaluations completed this term than we’ve ever had.”

Psychology Program Chair

Shows Us Program Holes So We Can Grow

“Tevera is doing what we need it to do. Everything is compact! I’m able to find everything I need and get the info I need for pedagogy. It’s showing our program holes so we can continue to grow as a university.”

Field Director

Disaggregating Student Outcomes for More Meaningful Insights

Executive Summary

Uncover how disaggregating student outcomes based on cohorts, specializations, and demographic characteristics can help you nurture student growth and drive educational success. Explore the importance, benefits, and implementation strategies in this comprehensive guide.

Unpacking Disaggregation: Why are Student Outcomes Important?

The Significance of Disaggregated Data

In the realm of educational assessment, delving into specifics matters. Broad data overlooks important nuances, and this is where disaggregating student outcomes becomes invaluable. Disaggregating data offers a platform for impactful educational policies and practices.

When it comes to educational assessment, the devil truly is in the details. While holistic data can provide a macroscopic view of student success, it often fails to uncover subtle, yet vital nuances. Disaggregating student outcomes data — breaking down data into smaller, more specific subgroups — provides an opportunity to unearth these nuances, which can significantly impact educational practices and policy (Berkner & Choy, 2008).

By examining disaggregated data, educators can gain insights into the performance of specific student groups and uncover performance trends to illuminate programmatic strengths and weaknesses. This not only offers a more granular understanding of educational effectiveness but also helps identify potential gaps or disparities, offering a launchpad for targeted improvement strategies (Darling-Hammond, 2010).

3 Ways to Disaggregate Outcomes: Cohorts, Specializations, and Demographic Characteristics

Exploring Cohorts in Data Disaggregation

Cohorts and specializations are essential in the disaggregation of student outcome data. Cohorts and specializations are particularly powerful tools for disaggregating student outcome data. Cohorts, groups of students progressing through an educational program together, provide a focused lens to observe the impact of curricular changes, instructional methods, or educational interventions year-over-year (Sapon-Shevin & Chandler-Olcott, 2001).

The Role of Specializations

Examining data by academic specialization can illuminate discipline-specific trends or challenges. It allows educators to discern patterns within specialized academic communities, providing the opportunity for the development of tailored teaching methods or support resources designed to better serve students within these disciplines (Braxton, Hirschy, & McClendon, 2004).

Disaggregating Data by Demographic Characteristics

As champions of student education and advancement, we must acknowledge the impacts that bias and privilege can have on a student’s experience. By disaggregating outcomes by demographic characteristics, you can ensure that students’ outcomes are not disproportionately determined by demographic factors such as age, race, gender identity, or sexuality. And by carefully analyzing outcomes by demographic characteristics, you can strive to make your program as equitable as possible for all students.

Disaggregated Data: Benefits for All Stakeholders

Benefits for Educators and Students

Disaggregating student outcome data brings myriad benefits for all educational stakeholders. For educators, it provides data-driven insights into teaching efficacy and student comprehension, thereby helping enhance instructional strategies (Black & Wiliam, 1998).

Students benefit from the targeted resources and supports that can emerge from this type of data analysis. They receive an education that is more closely aligned with their individual needs, learning styles, and academic paths. This can lead to improved student engagement and, ultimately, better academic outcomes (Zepke, Leach, & Prebble, 2006).

Institutional Advantages

For educational institutions, data disaggregation can inform strategic planning and policy-making, ensuring resources are allocated efficiently to maximize student success. It also provides evidence-based insights for accreditation processes, demonstrating institutional commitment to continual improvement and student achievement (Ewell, 2009).

Disaggregation Implementation: A Step-By-Step Guide

Laying the Groundwork: Establishing a Robust Data Collection and Analysis System

To effectively implement data disaggregation in an educational setting, it’s crucial to establish a robust data collection and analysis system. This involves consistent and accurate data recording, coupled with the regular review of disaggregated data by both educators and administrators (Halverson, Grigg, Prichett, & Thomas, 2007).

The foundation of effective data disaggregation is a solid data collection and analysis system. Colleges and Universities should invest in high-quality student information systems that can accurately record, store, and analyze a variety of student data points. This may encompass demographic information, academic performance metrics, student feedback, and other relevant data.

  • Uniform Data Collection: All departments should follow uniform data collection protocols to ensure consistency. This includes defining what data to collect, how and when to gather it, and how to record it.
  • Secure Storage: Colleges should also ensure that student data is stored securely to protect student privacy.
  • Regular Review: Periodically, the data should be reviewed and analyzed. Educators and administrators should both be involved in this process to ensure that different perspectives are brought to bear on the data.

Building Collaborative Environments: The Role of Communication and Teamwork

Disaggregating data is not a solitary task; it requires a team effort. Institutions should foster an environment where educators, administrators, and even students can collaborate effectively. Teams need to share insights, identify trends, and develop collective responses to the data.

Acting on the insights from disaggregated data is vital. This involves designing targeted interventions, adjusting teaching methodologies, or allocating resources in response to identified trends and gaps (Hamilton, Halverson, Jackson, Mandinach, Supovitz, & Wayman, 2009).

  • Data Literacy Training: Faculty and staff should receive training on understanding and interpreting the disaggregated data. This will ensure that everyone is equipped to understand the implications of the data.
  • Regular Meetings: Regular meetings should be held to discuss the findings from the data and brainstorm solutions for identified issues. These meetings should be inclusive, allowing for a wide range of viewpoints.

Turning Insights into Action: Designing Targeted Interventions

The ultimate goal of data disaggregation is to improve student outcomes. Once the data has been analyzed, colleges should use the insights to inform decision-making and policy development.

  • Targeted Interventions: If the data shows that certain cohorts or specializations are struggling, colleges can develop targeted interventions. These could range from additional tutoring sessions to adjustments in teaching methodologies.
  • Resource Allocation: The data can also inform how resources are allocated. For instance, if a particular specialization has higher dropout rates, resources could be diverted to provide additional support for these students.
  • Continuous Improvement: Finally, colleges should remember that data disaggregation is a continuous process. The data should be consistently monitored and the interventions reviewed to ensure they’re effective. This commitment to continuous improvement is what will ultimately lead to better student outcomes.

Learn More about Using Tevera to Power Student Outcomes for Your Program

Schedule a product overview for your team to review Tevera’s features and discuss your program’s requirements.

Furthering Your Knowledge: Resources for Harnessing the Power of Your Data

Additional Reads to Deepen Your Understanding of Disaggregating Student Outcomes

  • Berkner, L., & Choy, S. (2008). Descriptive Summary of 2003–04 Beginning Postsecondary Students: Three Years Later. National Center for Education Statistics.
  • Black, P., & Wiliam, D. (1998). Inside the black box: Raising standards through classroom assessment. Phi Delta Kappan, 80(2), 139-148.
  • Braxton, J. M., Hirschy, A. S., & McClendon, S. A. (2004). Understanding and reducing college student departure. ASHE-ERIC Higher Education Report, 30(3).
  • Darling-Hammond, L. (2010). The Flat World and Education: How America’s Commitment to Equity Will Determine Our Future. Teachers College Press.
  • Ewell, P. (2009). Assessment, accountability, and improvement: Revisiting the tension (NILOA Occasional Paper No.1). National Institute for Learning Outcomes Assessment.
  • Halverson, R., Grigg, J., Prichett, R., & Thomas, C. (2007). The New Instructional Leadership: Creating Data-Driven Instructional Systems in School. Journal of School Leadership, 17(2), 159-194.
  • Hamilton, L., Halverson, R., Jackson, S., Mandinach, E., Supovitz, J., & Wayman, J. (2009). Using Student Achievement Data to Support Instructional Decision Making (NCEE 2009-4067). National Center for Education Evaluation and Regional Assistance, Institute of Education Sciences, U.S. Department of Education.
  • Sapon-Shevin, M., & Chandler-Olcott, K. (2001). Student cohorts: Communities of critique or dysfunctional families? Journal of Teacher Education, 52(5), 350-364.
  • Zepke, N., Leach, L., & Prebble, T. (2006). Being learner centered: One way to improve student retention? Studies in Higher Education, 31(5), 587-600.

How Tevera Helps Program Leaders Address the Top Challenges in College Program Administration

Navigating the realm of higher education administration can be a daunting task. From juggling financial constraints to ensuring academic excellence, administrators have their work cut out for them. As the world of education evolves, understanding the core challenges faced by college program administrators can provide valuable insights for prospective administrators, educators, and stakeholders.

Budget Management

With limited funds and expanding needs, budget management becomes a pivotal concern. Administrators must strategically allocate funds, balancing between infrastructural developments, faculty salaries, research initiatives, and student programs.

Tips for Budget Management
  • Streamline Spending
    • Prioritize necessary expenses and cut out any redundant costs.
  • Seek Additional Funding
    • Explore grant opportunities, partnerships, or alumni donations.
  • Use Financial Software
    • Implement budgeting software to monitor expenses and forecast financial scenarios.

How Tevera Supports Budget Management

Tevera’s ‘all-in-one education management platform simplifies administration of your college program, helping you do more with existing staff resources while improving reporting and student experience.

Staff Recruitment & Retention

Quality education hinges on quality educators. Effective staff recruitment is not just about hiring, but about attracting and retaining the right talent to inspire and educate the next generation.

Tips for Staff Recruitment & Retention
  • Leverage Digital Platforms
    • Use online job boards and platforms like LinkedIn for a wider reach.
  • Enhance Employer Branding
    • Promote a positive workplace culture to attract top talent.
  • Host Recruitment Events
    • Organize career fairs and open houses to interact with potential candidates.

How Tevera Supports Staff Recruitment & Retention

At Tevera, we understand that most faculty join the profession because they are passionate about student success. With Tevera’s intuitive interface and streamlined class management tools, administrative tasks are handled with ease, giving faculty more time to focus on student success and increasing job satisfaction.

Learn more about the faculty experience in Tevera here

Investing in Faculty Development

Faculty development goes beyond initial recruitment. It involves continuous training, professional growth opportunities, and providing an environment where educators can thrive.

Tips for Faculty Development
  • Regular Workshops
    • Organize periodic training sessions on pedagogical techniques and technology.
  • Mentorship Programs
    • Pair junior faculty with senior mentors for guidance.
  • Provide Research Grants
    • Offer incentives for research and academic advancements.

Curriculum Review & Development

In an ever-evolving world, curriculum review ensures that courses remain up-to-date, relevant, and aligned with industry needs and global standards.

Tips for Curriculum Review & Development
  • Feedback Loops
    • Regularly solicit feedback from students and industry experts.
  • Stay Abreast of Trends
    • Ensure course material reflects current industry and global developments.
  • Regular Reviews
    • Schedule annual or biennial curriculum assessments.


How Tevera Supports Curriculum Development

Tevera allows programs to keep an eye on students’ assessment outcomes. You’ll be able to pick up on trends in student performance to inform your curriculum development. Are students knocking one area out of the park and lagging behind in another? This may be an opportunity to re-evaluate your curriculum to ensure challenge areas are being addressed proactively. 

Managing Program Accreditation

Ensuring quality and maintaining standards, program accreditation acts as a benchmark for academic excellence and is often a prerequisite for student and faculty recruitment.

Tips for Managing Program Accreditation
  • Hire Experts
    • Employ specialists who are familiar with the accreditation process.
  • Maintain Documentation
    • Keep thorough and organized records for smoother evaluations.
  • Regular Self-assessment
    • Periodically assess programs against set benchmarks.

How Tevera Supports Program Accreditation

In Tevera, your program’s data and documentation are centralized in one intuitive system. You’ll easily generate reports on student placement information, assessment processes, and student learning outcomes to satisfy accreditation requirements. 

Learn more about Tevera’s reporting features here

Efficient Resource Management

From classrooms to laboratories, facility management encompasses ensuring that the physical infrastructure meets the needs of the academic community.

Tips for Resource Management
  • Scheduled Maintenance
    • Plan and execute regular upkeep of facilities.
  • Adopt Tech Solutions
    • Use facility management software for optimized space utilization and maintenance tracking.
  • Sustainability Initiatives
    • Implement eco-friendly practices in facilities.

How Tevera Supports Efficient Resource Management

Tevera eliminates redundancy by bringing faculty and staff into collaboration within one intuitive system. Everyone will share insights and access to key program information, allowing resources to be distributed more efficiently across your program. 

Learn more about Tevera’s ‘all-in-one’ platform here.

Stakeholder Communication

Stakeholder communication is pivotal. Whether it’s students, parents, staff, alumni, or the broader community, clear communication builds trust and ensures alignment with the institution’s goals.

Tips for Stakeholder Communication
  • Transparent Reporting
    • Regularly update stakeholders with clear and concise reports.
  • Engagement Platforms
    • Create online portals or forums for real-time interactions.
  • Feedback Mechanisms
    • Allow stakeholders to provide suggestions and concerns.

How Tevera Supports Stakeholder Communication

Tevera facilitates dynamic communication between program administrators and program stakeholders. You can easily get updates out to all stakeholders, members of a specific group, individuals with a common role, current supervisors, or individuals whenever you need to. 

The Necessity of Regulatory Compliance

Navigating the complex web of rules, regulations, and policies, regulatory compliance ensures that the institution functions within the legal framework, safeguarding its reputation.

Tips for Regulatory Compliance
  • Stay Updated
    • Regularly review and update knowledge on laws and regulations.
  • Consult Experts
    • Hire legal advisors or consultants to ensure full compliance.
  • Conduct Audits
    • Periodically audit internal processes to ensure they align with regulations.

Driving Student Enrollment: A Continuous Endeavor

A college’s success often hinges on its student enrollment numbers. Crafting effective outreach and marketing strategies ensures a diverse and talented student body.

Tips for Driving Student Enrollment
  • Digital Marketing
    • Leverage social media and search engine marketing to attract prospective students.
  • Open Days
    • Host campus tours and orientation days for potential enrollees.
  • Alumni Network
    • Engage alumni for referrals and testimonials to boost the institution’s reputation.

How Tevera Supports Student Enrollment

A positive program reputation can go a long way to drive student enrollment. Tevera allows you to build relationships with and make an impact on community site partners, secure and retain accreditation, and gather student outcome data, all of which can be used to influence students’ decisions to join your program. 

Learn more about Tevera’s field experience solution for students here.


In conclusion, while the challenges in academic program administration are multifaceted, they also provide opportunities for growth, innovation, and excellence. Understanding these challenges is the first step towards crafting effective solutions and ensuring the continued success of your academic program. Finding a software solution like Tevera to help you is the second!

Learn How Tevera Can Help You Address the Challenges of Program Management

Schedule a product overview for your team to review Tevera’s features and discuss your program’s requirements.

Go to Top