How to Help Students Track Clinical Hours

Imagine you’re a student who is ready to check the box on their licensure journey only to find out you’re just a few hours shy of meeting their requirement. You’re not going to be happy, to say the least. Unfortunately, this happens all too often when students don’t have reliable ways to track their hours or have access to software tools that can help make managing it easier.

When students use paper or a spreadsheet to track their time they run the risk of misplacing key information or not submitting an accurate count. However, tools like Tevera’s Time Tracking can help students stay on top of their hours because they’re specifically designed for behavioral health students and the unique steps they must take in their clinical hour tracking journey. Keep reading to learn more about how to help set your students up for success during key steps in their academic journey.

Why Students Struggle with Tracking Time

Saying that tracking hours is important is like saying that it’s important for students to turn in their homework. It’s obvious. But there are a few reasons why tracking hours spent in the field can be more difficult for students than one might think.

1. Manually tracking clinical hours takes time

One of the most common reasons students struggle with tracking time is that they simply forget to. They’re rushing from place to place and don’t have the time to sit down and enter their hours.

Tevera’s solution: we designed our time-tracking to be mobile so all your students need is their phones. This helps reduce the risk of forgetting to enter time by allowing them to do it from anywhere.

2. Losing or misplacing clinical tracking documentation

We love sticky notes as much as the next person but if you have students who are tracking their hours on various pieces of paper, they’re likely to lose at least one piece. This goes for spreadsheets too. Computers crash, spreadsheets reboot. We’ve all been there when something we’ve been working on is suddenly deleted. 

Tevera’s solution: our software makes sure that any hours entered in our system, stay in our system. Even if your students’ computers all crash, their hours would still be safe and accurate with us.

3. Not initially understanding the importance of tracking clinical hours

At the end of their field education or internship, your students will understand the importance of tracking those hours in support of licensure. However, they may not at the beginning. It’s so easy to say “oh, I don’t need to do that for months” and then forget to enter a few hours from the beginning of their journey. Programs can help by stressing the importance of accurate time-keeping from the start to avoid unpleasant surprises.

Help Your Students and Interns Track Their Clincial Time More Effectively

By talking to your students and helping prepare them for the administrative tasks associated with their field education or internship experience, you’re setting them up for success. You can also use software to help make it even easier on them (and you!).

What to Consider When Choosing a Program Management Software Partner to Track Clinical Hours

Whether you are a program administrator or a faculty member, your main goal is to help set your students up for success. Finding software that helps your students thrive is just one great way to do that but finding the right software provider can be challenging. 

Do they share the same mission?

Software companies can feel distant until you get to know the people behind the code. Talk with the vendor you’re considering to better understand what they stand for, how they’ll help your program succeed, and to get a feel for how they are to work with on a regular basis. They should prioritize the same qualities your program does such as quality, educational excellence, and helping others to build a successful long-term partnership.

How does the software vendor partner with their customers?

This comes down to customer satisfaction. See what other customers of your potential vendor are saying about them. Is the software’s customer success team responsive? Do they actually listen to your needs and develop new solutions for them? For example, Tevera is committed to this and has developed multiple solutions like assessment management based on feedback from current customers.

Do they meet the needs of your program?

Software tools like time trackers are often a one-size-fits-all solution. While these can be useful and certainly have their place. However, these generalized solutions often require users to change their own processes to meet how the software works. Tevera believes that software should meet its users where they’re at. That’s why we designed our software specifically for counselor education and social work programs. We listened to our clients and thoroughly test our product to make sure it makes it easier for students, program administrators, and faculty members.

Are they invested in helping both you and your students succeed?

Not all software is created equally. Like the question above, how the software is designed and who it’s designed for makes all the difference. What’s important to your program needs to be reflected in your choice of vendor. Namely, helping your students succeed. One way Tevera does this is by designing accessible software to ensure that all of your students have the same learning opportunities. 

Helping keep your students on track can be a time-consuming task. Make it easier for them and have your program benefit from more accurate time tracking by partnering with a software solution like Tevera. Get the most out of your chosen software by finding one that is aligned with your program’s mission, is designed for your program’s specialty, and one that can make your students’ journeys simpler and more streamlined.

Take a Look at Tevera

Tevera is a field education and assessment management software built to help students like yours navigate their journey through graduation, through licensure, and until they achieve gainful employment. We develop software to simplify tracking clinical hours so that you can focus developing students for successful careers in counseling and social work.

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